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Last modified: Monday, July 25, 2011

IU, with Kuali Coeus system, is first to implement system-to-system functionality with

July 25, 2011

BLOOMINGTON, Ind. -- Kuali Coeus, Indiana University's new, comprehensive grant administration system designed to better assist faculty researchers at every stage of the grant-making process, became fully operational over the weekend (July 23-24).

Indiana University is the first Kuali Coeus partner school to implement the proposal and budget development modules with system-to-system functionality. Additionally, Indiana University is the first school to offer Kuali Coeus system functionality to faculty and department staff, in addition to research administration personnel, thus creating a common portal for proposal development, routing, and submission.

The open-source Kuali Coeus research administration system replaces and expands on the university's Electronic Research Administration system and components of the Financial Information System, as well as numerous internal research administration systems and databases.

"This initial implementation, led by Associate Vice President for Research Administration Steve Martin, marks a significant milestone in our efforts to position Indiana University to compete for grant funding and manage related administrative matters efficiently and effectively," said IU Vice President for Research Jorge Josť.

More than 1,000 IU staff and faculty participated in recent Kuali Coeus presentations and demonstrations held at IU Bloomington and Indiana University-Purdue University Indianapolis. Over 700 faculty and staff participated in training sessions held at IU Bloomington, IUPUI, IU Northwest and IU Southeast. About 115 faculty and staff also took part in an introductory Kuali Coeus model office testing initiative in late 2010 to test the system and provide feedback on operability.

"This achievement is the result of the collaborative efforts of staff and faculty across several units within Indiana University, as well as colleagues at other universities involved with the Kuali Coeus community," said IU Associate Vice President for Research Administration Steve Martin.

Kuali Coeus enables research administrators and investigators to manage all aspects of grant proposal development, submission, award and compliance from the desktop. The system also allows multiple users to work concurrently, supports electronic submission to federal agencies (, facilitates consistent business processes, and aids in ensuring adherence to university policy and federal regulations.

Designed to improve service for faculty by replacing manual processes, Kuali Coeus is also expected to reduce errors through use of an auto-populating integrated system, modules for easier and faster reporting, and a consistent program of upgrades and support associated with a software-based system.

Indiana University has been instrumental in the development of the Kuali Foundation and Kuali Coeus through its support of a collaborative, open-source environment to deliver enterprise systems for higher education. IU faculty and staff have made significant contributions to Kuali Coeus. IU Vice President for Information Technology Brad Wheeler is currently the board president of the Kuali Foundation.

A second implementation phase of Kuali Coeus is expected by December 2012 when the expansion will provide the ability to create awards, award terms and conditions, and manage complex, multi-account awards. Phase 2 will integrate Kuali Coeus with financial components debuting in the Kuali Financial Systems at Indiana University.

Kuali Coeus and the Kuali Financial Systems will share component and award attributes, while data sharing and information flow will be streamlined between the two systems.

For more information, please contact Steve Chaplin, University Communications, at 812-856-1896 or